PROGRAM GUIDELINES

1.GUIDE FOR ORAL AND e-POSTER PRESENTATIONS

We kindly ask ORAL presenters to prepare electronic presentations of 15 minutes (allowing 5 minutes for discussions) and e-POSTER presenters to prepare short electronic presentations of 5 minutes (allowing 5 minutes for discussions) (NO PRINT OUTS). A Linux-based operating system is used for both Oral and e-Poster presentations. All presenters should make a PDF file version of their presentation and upload it to the system.
If you have special audio/media files in your presentation file, to avoid any problems, we advise you to bring your own computer.

2. PRESENTATION SET UP

Laptop Computer, Projector, USB Flash Drive (No CD Drive), MS. PowerPoint/AcrobatReader

3. SYSTEM SECURITY ALERT

As many delegates insert their USB devices into the laptop computer provided for the presentations, we cannot avoid Cyber/Computer viruses. You are kindly advised to bring a USB Flash Drive containing ONLY your .ppt, .ptx or .pdf presentation file or risk other files being corrupted or made permanently inaccessible.

4. ROLE OF THE SESSION CHAIR

The duties of the Session Chair include the following:

1. Arrive at the conference hall at least 10 minutes before the session begins. Identify the paper presenters and discussant(s) in advance, and introduce yourself. Remind each presenter of the time limits that apply, and describe the method you will use to alert them of time limits during the actual presentation.
2. At the start of the session, introduce yourself to the audience, announce the session/title, and offer a brief overview indicating how the papers are related.
3. Prior to each presentation, introduce the speaker, announce the paper’s title, the name(s) of the author(s), and provide brief comments regarding the affiliation and/or background of each presenter. Identify the individual who will be speaking if it is someone other than the first author.
4. During the presentations enforce time limits strictly so that no author (or audience member) monopolizes someone else’s time. Oral paper presentations each have 20 minutes (15 minutes for full presentation papers, 5 minutes for discussions), and 10 minutes for e-Poster (electronic poster) presentations (5 minutes for poster presentation, 5 minutes for discussions).
5. Once presentations are complete (oral paper presentations and e-Poster presentations), the remaining time can be used for informal discussion between the audience and session participants. It is your job to field questions from the audience.
6. Try to conduct the session as informally as possible (e.g., use first names when addressing participants and members of the audience) to encourage as much audience participation as possible.

5. BEST PAPER AWARDS / BEST PRESENTATION AWARDS

A 'Best Paper Award / Best Presentation Award' will be conferred on the author(s) of an abstract or a full paper presented at the conference. Selection is made based on the best combined marks of the abstract / paper review and presentation quality appraisal conducted by the Session Chair at the conference venue, and assessed by the Program Committee. Award winners will be announced after the conference. The author(s) of a selected paper/presentation will receive a signed and stamped official Best Paper Award / Best Presentation Award e-certificate.